Perm £23,000 – £25,000 PA + bonus and benefits – Bracknell, Berkshire

Our client is looking for a capable individual to join the Bracknell UK Head Office as a Facilities Coordinator. 

Ideally you will need to be highly organised and be able to manage day to day requests from employees efficiently with a friendly, approachable manner. This is a great opportunity for someone looking to gain exposure to working within an Office environment, with a natural ability to prioritise and organise.

Skills and Experience

  • Second-to-none organisational skills, with the ability to prioritise where needed
  • Good communication skills with the ability to interact with members of staff and acquiesce requests in a helpful and pro-active manner
  • Willingness to learn new skills
  • Practical and diligent

Duties on a daily Basis:

  • Carry out daily workplace inspections on all floors ensuring that records are kept and all findings are reported to the Office Manager
  • Undertake the maintenance and minor repair of office furniture, fixtures and fittings. Liaise with external contractors to obtain quotations for more major maintenance and repair jobs, follow up on works carried out to satisfactory standard
  • Report and arrange repair of faulty office equipment e.g., vending machines, water coolers, dishwashers and ensure that work is carried out within the terms of the maintenance contracts and details of any work undertaken is recorded. Maintain facilities help desk spreadsheet
  • Set up meeting rooms to ensure that room layout, equipment, refreshments and buffets booked are provided to meet the requirements of the meeting organiser at the times requested
  • Inspect the meeting rooms on a daily basis to ensure that sufficient supply of tea, milk and sugar is available and that high standards are maintained in terms of use, cleaning and maintenance
  • Check all equipment is present and in good working order, and that all equipment not required for immediate use is stored appropriately to prevent accidental damage
  • Monitor refreshment stocks and office kitchens to ensure sufficient supply is maintained. Check all deliveries on receipt and store appropriately
  • Provide switchboard / reception cover
  • Resolution of meeting room booking conflicts
  • Book all couriers and maintain a log of all requests
  • Administering PO’s as required and ensuring records kept up-to-date
  • Administering of WiFi for guests
  • Stationery orders as required and keeping good stock
  • Assisting with Mobile Phone setup and troubleshooting, liaising with 3rd party provider where escalation to Telecoms Provider is required
  • Health and Safety procedures, undertaking fire management and Fire Safety Training
  • Employee induction and DSE risk assessments